The Kirkland Wednesday Market Vendor Guidelines 2017

Part 4

ONSITE PREPARED AND PROCESSED FOOD HANDLING

New Health Department requirements and permits take effect in 2016 for prepared food vendors and vendors offering samples. Check online the new Certified Booth Operator training and permit changes.

It is the responsibility of the Market Manager to ensure temperature of foods, foods sources, proper set up of a hand washing station, and food worker use of handwashing stations.

IT IS YOUR RESPONSIBILITY TO ENSURE THAT THESE TEMPERATURES FALL WITHIN THE REQUIREMENTS OF THE KING COUNTY HEALTH DEPARTMENT.

Note: Hand washing stations are required for any food to be eaten at the market including free samples. The market manager will check for correct setup and use of handwashing stations at the market.

EXEMPTION FROM PERMIT AND SAMPLING

Sampling (while encouraged) may take place when Vendor complies with all King County Dept. of Health requirements. This includes sampling of fruits and vegetables. To assist you in locating this information we have included the following information and links:

  1. All vendors serving samples must have a food workers permit or be supervised by someone that has a food workers permit. These currently cost $10 and can be obtained by taking a course and test online at www.foodworkercard.wa.gov
  2. The vendor or farm must also have acquired a Farmers Market Exemption from permit at least 14 days prior to the market they will be sampling at.  This Temporary Food Service Permit is free and good for the entire season.
  3. A link to the application form can be found HERE.
  4. The application is under the third option (“Situations where you might not need a permit”) under the large number
  5. Expand the third option to find: ”Application for exemption from permit”.

In addition to farmers sampling produce, Vendors selling popcorn, Kettle corn, corn on the cob, crushed ice drinks, roasted nuts or roasted whole peppers also are ‘permitted’ with the above mentioned “Exemption from Permit”.

INSURANCE

The Kirkland Downtown Association provides proof of insurance from all applicants. The “Kirkland Downtown Association” must be added as “Additional Insured.”

NON-PROFIT GROUPS

Each week there will be a Community Booth stall space available to a local non-profit group. Non-profit applicants must have current non-profit status and approved by the Kirkland Wednesday Market for participation. Each participating non-profit will be limited to two market days per season with no weekly fee. Non-profits may rent equipment (canopy and tables) if needed. Space is limited and available on a first come, first serve basis.

MARKET DAY RULES AND MARKET CANCELLATION

Market Cancellation

The KWM operates rain or shine. The market will only close for severe weather or when all booth operators and the Market Managers agree to close.

MARKET DAY RULES

Load-in

Load-in is from 11:00 p.m. – 1:45 p.m. No setup may take place before the Market Manager arrives on site. All vehicles must be removed from the market area by 1:45 p.m. for pedestrian safety. Late arrivals will be accommodated if space allows but will not be permitted to drive into the market area to unload, all equipment must be carried in.

Stall Assignment

Stall location will be assigned upon arrival at the market each week. A permanent location for the entire season is not guaranteed. Assigned location may vary at the discretion of the Market Manager.

Load-out/Cleanup

Booth tear down and load-out may not begin until close of market at 7:00 p.m. To ensure everyone’s safety and to maintain market ambiance, packing and leaving before end of market is not permitted. This also applies to Booth Operators who sell out before end of market. Everyone participating in the market must clean their assigned stall space by disposing of all debris before leaving the area. NO EXCEPTIONS.

BOOTH REQUIREMENTS

Stall Size

Stalls are 10’ x 10’ – all displays must fit within the assigned space. Any booth operator exceeding beyond their assigned space will be charged accordingly. Those requiring a 10’x20′ or 10’x30′ may request additional space at an additional cost.

Fire Extinguisher

Booths with ANY heating equipment, such as electric hotplate or other similar heat-producing device or where cooking will take place, requires one fire extinguisher with a minimum rating of 2A:10BC. Booths with deep-fat fryers require a UL listed Class K fire extinguisher. Extinguishers must be in good working condition, fully charged, with seals intact and certified within the last year or equipment will not be allowed to operate.

Tent/Canopy Weights

Booth operators are required to secure tent/canopy with a minimum of 25lbs on each post to prevent damage and/or injury in the event of wind. Where tents/canopies are tied together a minimum of 50lbs per leg is required. There are no exceptions – tents/canopies may not be erected without required weights.

Stall Identification/Pricing

Each stall must have a sign clearly marking the name of the business and price of products. Pricing and any applicable taxes are the sole responsibility of the Vendor. The Market Managers reserve the right to enforce fair price standards on fruits and vegetables in order to discourage dumping of low quality products.

REGULATIONS

Advertising General advertising of the KWM is provided by the Kirkland Downtown Association. Vendors are encouraged to include market information on their websites, newsletters, mailings and social media accounts.

Amplified Music

The KWM may schedule live music for everyone’s enjoyment. Booth operators may not have amplified music at their stalls.

Cancellation/No-Show Policy

Vendors must cancel their attendance, by calling or emailing the Market Manager, no later than 2:00 p.m. on Mondays or 48 hours prior to the market to avoid a $40.00 No-Show Fine. No-Show Fines are due upon arrival at the next attended market, in addition to the daily Stall Fee, before entry is permitted. Second violations result in a double No-Show Fine of $80. Vendors no longer attending the market will be sent a final invoice. No-Shows hurt the credibility of the market and negatively affect all booth operators. Upon the third violation, the vendor will be suspended from the market for the remainder of the season.

Organic Labeling

Use of organic labeling shall be governed in accordance with Washington State Department of Agriculture regulations. Booth operators are expected to advertise truthfully and to respond to customer’s questions in a like manner.

Payment

Vendors are encouraged to determine their own method of payment: cash, checks and/or cards. EBT/SNAP will be through a token purchase and reimbursement system.

Pets/Service Animals

Booth operators may not bring pets to the KWM. One licensed service animal may be allowed per booth with appropriate documentation. City of Kirkland Park Rules require animals to remain on leash at all times.

Plastic Bag Ban

The plastic bag ban restricts retailers from providing single-use, disposable plastic carryout bags. The restriction applies to retail businesses that provide carryout bags at point of sale. Exemptions include take-out food, bulk food, and items where moisture is an issue. More information is available at http://www.kirklandwa.gov/depart/Public_Works/solidwaste/plastic-bag-ordinance/business-faqs.htm or contact the Recycling Hotline at recycle@kirklandwa.gov or (425) 587-3812.

Power

Power is not available on-site and generators must have prior approval by the Market Manager.

Print Materials

Booth operators are allowed to display and distribute print materials that pertain to the products being sold. No other print materials, political or otherwise, may be displayed or distributed without prior approval by the Market Manager.

Public Health Requirements

Food vendors are responsible for obtaining health permits required for operation of the business. Food booth operators must adhere to sanitary procedures as required by the King County Public Health Department (KCPHD). Any food booth operator found to be selling contaminated food shall be suspended from selling operations until satisfactory clearance has been obtained from the KCPHD. Food booth operators offering samples must have a food handlers’ permit and proper hand-washing set up, including: 5 gallon container of warm water with a spigot, grey water collection bucket, soap, paper towels and some type of barrier (toothpicks, plastic gloves, tongs, etc.) for passing samples to the customer. Without the proper setup sampling will not be allowed. For more information and to obtain required health permits contact King County Public Health.

Smoking

Booth operators may not smoke in or around the market area.

Taxes

Vendors are solely responsible for reporting and paying required taxes.

RULES AND REGULATIONS ARE SUBJECT TO CHANGE

The Kirkland Wednesday Market reserves the right to cancel the privileges of any vendor or booth operator who has willfully violated the rules and regulations governing the KWM.